Why Avoiding Travel Mistakes Saves More Than Just Money
Business travel can be a valuable investment – but only if it’s well-managed. Small mistakes in booking, policy, or communication can lead to delays, cost overruns, and stressed-out travellers.
Here are seven common business travel mistakes UK companies make, and how working with a trusted travel management company (TMC) like Wayte Travel can help avoid them.
1. Booking Travel Too Late
Leaving bookings to the last minute often means higher fares and fewer options. Advance planning unlocks better prices and itineraries.
Tip: Let your TMC track patterns and recommend when to book. Learn about smart flight booking.
2. Using Too Many Booking Channels
Mixing self-booking tools, consumer websites, and travel agents causes confusion, lost data, and policy breaches.
Fix: Centralise bookings through one TMC for policy control and spend visibility.
Explore: Full-service business travel solutions
3. No Clear Travel Policy
Without a defined policy, staff may overspend or make risky choices. A clear policy ensures consistency and safety.
4. Failing to Track Costs
If you can’t measure your spend, you can’t manage it. Many companies lack visibility across departments or projects.
Solution: Use reporting dashboards to track spend by team, purpose, or carbon footprint.
Related: Spend Analytics and CO2 Dashboards
5. Neglecting Traveller Safety
Whether it’s cancelled trains or overseas risks, failing to monitor traveller wellbeing is a liability and a duty of care failure.
Fix: Use a TMC with 24/7 support and traveller tracking tools.
6. No Visa or Documentation Checks
Visa delays or expired passports can cause missed meetings and legal issues.
Tip: Use a TMC that offers visa and passport support
7. Overlooking Sustainability
Corporate travel contributes significantly to carbon emissions. Without tracking or offsetting, companies risk falling behind on ESG targets.
Fix: Work with a TMC that supports carbon tracking and offsetting.
Avoid Mistakes, Gain Value
Partnering with a TMC like Wayte Travel doesn’t just help avoid errors – it enhances your entire travel programme. We’ll help your business travel smarter, safer, and more sustainably.